Academic Standards & Grading

Grading System

Grades used in evaluating the work of students are as follows:

Level of Performance Letter Grade Quality Points Earned
SuperiorA4 per credit
Good (above average)B3 per credit
AverageC2 per credit
Minimum (passing below average)D1 per credit
FailingF0 per credit
Incomplete (pending official grade)I0 per credit
Withdraw (no grade assessment)W0 per credit
CreditCR0 per credit

Grade-Point Averages

Grade-point averages are used to determine class standing and eligibility for graduation.

The grade-point average (GPA) is a numerical ratio of credits and grade points received. The following are examples of the method of computing the grade-point average:

  • A student receiving 16 credits of B has earned 48 grade points. The GPA is 48 ÷ 16 = 3.0
  • A student receiving 16 credits of which 8 credits are B and 8 credits are C has earned 40 grade points. The GPA is 40 ÷ 16 = 2.5

Credits earned in courses in which a grade of CR is given are not included in the computation of the GPA. When a course is repeated, only the last grade is included in the calculation. Grades of I or W do not represent credit earned and are not included in the computation of the GPA. When a grade of F is received, the credits are included in the computation of the GPA.

Pass-Fail Grading

Courses evaluated by pass-fail criteria receive the number of credits for that course with a grade of CR. A failure will result in a grade of F and no credit. Credits earned in courses that are stipulated in the catalog as being graded on a pass-fail basis will not be used in computing grade-point-averages for honors.   

Grade Change

A course grade change must be approved by the instructor, program director and dean. The approved grade change must be submitted to the Registrar prior to the end of the next regular (Fall/Spring) term after the close of the semester in which the original grade or incomplete was awarded. After this time period, a grade change must be approved by the Admissions and Graduation Committee.

Incomplete Grades

Under certain circumstances, during the final grading process an Incomplete Grade Contract may be completed, approved and signed by the instructor, student and program director. An incomplete grade may be given when accident, illness, death in the immediate family, or other documented circumstances beyond the student's control, prevent the student from completing some course requirements. An incomplete grade should only be considered when the majority of course requirements have been satisfied and the student is receiving a passing grade in said coursework.

An incomplete grade must be removed within eight weeks after the last final exam day for the current term (fall, spring, summer); otherwise, the grade will be recorded as an “F". Any extension of time beyond the allotted eight weeks is not permitted. After the eight week deadline, the instructor of record may, under documented and justified conditions, submit a grade change to replace the “F” (see Grade Change policy).

The Incomplete Grade Contract with all signatures must be submitted to the Registrar's Office by the last day to submit final grades for the term which the incomplete grade is being requested. No Incomplete Grade Contracts will be accepted after this date. Copies of the contract should be made and given to the instructor, student and program director.

Transcripts and Records of Academic Work

Official transcripts will have a certifying signature, date of issue, and university seal. Requests for official transcripts must be made online through the student's GoldLink account or at www.missouriwestern.edu/registrar/transcripts and requires the student’s signature. A fee will be charged. Official transcripts will not be issued to or for students who have a debt with the university until such indebtedness has been paid in full, or to students who have failed to complete required entrance and/or exit requirements. Unofficial transcripts may be obtained by a student through their GoldLink account from the Missouri Western website. Unofficial transcripts may not be accessed by students who have a debt with the university until such indebtedness has been paid in full, to students who have failed to complete required entrance and/or exit requirements, or to students with coursework prior to 1985. Questions about unofficial transcript restrictions may be directed to the Registrar's Office at 816-271-4211 or Eder Hall 102. Student transcripts received from other colleges and universities become the property of Missouri Western, and are not reissued to the student or to another institution.

Academic Probation and Dismissal

A graduate student will be placed on academic probation if the overall graduate GPA falls below 3.0. If placed on probation, the student must earn a GPA of 3.0 or above in the next semester (including Summer) in which the student registers for classes.

To be dismissed from the graduate program a student:

  • Must fail to earn a term GPA of 3.0 or higher in the next enrolled semester (including Summer) following probation; OR
  • Must have two consecutive semesters (including Summer) of probation status.

If dismissed from the graduate school, the student may re-apply for admission following a one year lay-out, subject to departmental review.

Appealing an Academic Dismissal

Students who believe that the causes of their dismissal merit special consideration may submit a letter of appeal challenging their dismissal. The deadline date for appeals is stated in the official notice of dismissal that is emailed to the student's campus email address and sent to the current mailing address reported by the student. Appeals received after the deadline stated in the notice of dismissal will not be considered. The Academic Regulations and Standards Committee will review all appeals. The Committee may reinstate a student based on documented circumstances beyond the student’s control. It is the student’s responsibility to complete a Dismissal Appeal form and provide documentation clarifying how the circumstances that caused poor performance have been addressed. More information can be found at www.missouriwestern.edu/registrar/probation.

Readmission After Dismissal

Graduate students who have been dismissed may not attend MWSU for one year unless the Academic Regulations and Standards Committee grants their appeal. Students applying for readmission after completing a required dismissal period must file a new application with the Admissions Office. Students readmitted after dismissal will enter on academic probation.

Final Exam Policy

The final exam schedule will be published by the Registrar’s Office prior to each semester and the designated period will be used either for administration of a final exam or for other appropriate course terminating activities. All courses, including 1 and 2 credit hour courses, will have final exams in their regular classrooms during final exam week according to the published schedule. It is the responsibility of both students and faculty to comply with the final exam policy. Final exam guidelines are listed below:

  • Final exam periods are 2 hours with 1 hour between periods.
  • Final exam information will be documented in the course syllabus.
  • Classes which begin at a time not listed on the final exam schedule will observe the final exam time of the closest previous class time listed.
  • Classes which meet at different hours (for example, 9:00am on Monday/Wednesday and 10:00am on Thursday) will hold the final exam based on the first hour and day listed.
  • Classes with linked lecture and laboratory sections will observe the final exam period based on the section that carries the credit hours.
  • Classes which meet at 4:30pm or after will hold final exams at their regular class time during the final exam week. Those evening classes with two meetings per week will use the first meeting for the final exam with the second meeting used at the discretion of the instructor.
  • Blended classes (B1=Online 1%-69%) which have weekly meeting times will hold final exams in their regular classrooms according to the published schedule.
  • Blended classes (B2=Online 70%-99%) and 100% online classes will hold final exams during the final exam week according to the course syllabus.
  • Saturday classes will hold final exams at their regular class time during the final exam week.
  • Off-Schedule classes will hold final exams on the last scheduled class meeting.
  • First 8-week classes will hold final exams on the last scheduled class meeting.
  • Second 8-week classes will hold final exams according to the designated time during the full-semester final exam week.
  • Summer classes will hold final exams on the last scheduled class meeting.
  • Any student who has three or more final exams scheduled on the same day may make arrangements with instructors of those courses to reschedule one final exam to another day during the final exam week. The student may appeal to the appropriate dean for assistance, if needed. That appeal should be made no later than one month prior to the last day of the final exam week.
  • If a final exam is canceled for inclement weather every effort will be made to make the exam up prior to the end of the published final exam week. Communication regarding any final exam schedule adjustments will be made via the Missouri Western website and through the Griffon Alert system.